Every Child Active Privacy Policy
Last updated: 12/07/2026
1. Introduction
Every Child Active ("we", "our", or "us") is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Policy explains how we collect, use, store and protect your personal information when you:
visit our website;
contact us;
sign up for updates;
make a donation;
enquire about partnership opportunities;
engage with the charity.
We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.
2. Who We Are
Every Child Active is a Community Interest Company committed to helping more children become active through schools and communities.
For the purposes of UK data protection law, Every Child Active is the Data Controller.
Contact:
Every Child Active
Email: info@everychildactive.org
Website:
3. Information We Collect
Depending on how you interact with us, we may collect:
Personal information
name
email address
telephone number
organisation
job title
postal address (where provided)
Website information
When you visit our website we may automatically collect:
IP address
browser type
operating system
pages visited
date and time of visit
referring website
This information helps us improve the website and understand how it is being used.
4. How We Use Your Information
We may use your information to:
respond to enquiries
communicate with supporters and partners
process donations
administer events
provide updates you have requested
improve our website
comply with legal obligations
understand how our work is making an impact
We only collect information that is relevant and necessary.
5. Our Legal Basis for Processing
Depending on the circumstances, we process personal data because:
Consent
For example:
newsletter subscriptions
marketing communications
You may withdraw your consent at any time.
Legitimate Interests
Including:
responding to enquiries
communicating with supporters
managing relationships with schools and partners
improving our services
Legal Obligation
Where we are required to keep financial or regulatory records.
Contract
Where necessary to fulfil an agreement with you.
6. Children
Every Child Active works to improve outcomes for children but does not knowingly collect personal information directly from children through this website.
Where we work with schools or delivery partners, those organisations remain responsible for the personal information they collect.
The CIC does not receive personal data relating to individual pupils unless there is a clear legal basis for doing so.
7. Delivery Partners
The CIC works with delivery partners who help deliver programmes and services.
Where schools access resources provided by delivery partners:
those organisations remain responsible for the personal data they collect;
Every Child Active does not receive individual pupil information;
reporting received by the charity is normally aggregated or anonymised.
The CIC does not share donor information with delivery partners.
8. Sharing Your Information
We never sell your personal information.
We may share information with:
professional advisers
payment providers
website providers
email communication providers
regulators where required by law
Any organisation processing information on our behalf is required to keep it secure.
9. How Long We Keep Information
We only keep personal information for as long as necessary.
Typical retention periods include:
InformationRetention
General enquiries - 2 years
Donor records - 6 years
Trustee records - 6 years after leaving office
Financial records- 6 years
Marketing preferences - Until consent is withdrawn
10. Cookies
Our website uses cookies to improve your experience.
Cookies are small text files stored on your device.
We use:
Essential Cookies
Required for the website to function correctly.
Analytics Cookies
These help us understand:
how visitors use the website
which pages are most popular
where improvements can be made
We may use services such as Google Analytics.
Analytics data is anonymised wherever possible.
Functionality Cookies
These remember preferences such as:
cookie choices
accessibility settings
Managing Cookies
When you first visit our website, you will be asked to choose whether to accept optional cookies.
You can also control cookies through your browser settings.
Please note that disabling certain cookies may affect how the website functions.
11. Marketing
If you subscribe to our newsletter or updates, we may occasionally contact you with:
charity news
funding opportunities
events
campaigns
You can unsubscribe at any time by clicking the link in any email or contacting us directly.
12. Keeping Your Information Secure
We take appropriate technical and organisational measures to protect personal information.
These include:
secure hosting
encrypted connections (HTTPS)
password-protected systems
restricted access
regular security updates
13. Your Rights
Under UK GDPR you have the right to:
access your personal information;
request correction;
request deletion;
restrict processing;
object to processing;
request data portability;
withdraw consent where applicable.
To exercise these rights please contact us using the details below.
14. Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please contact:
Every Child Active
Email: info@everychildactive.org
15. Complaints
If you are unhappy with how we have handled your personal information, please contact us first.
You also have the right to complain to the Information Commissioner's Office (ICO).
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Website:
https://ico.org.uk
16. Changes to this Policy
We may update this Privacy Policy from time to time.
Any changes will be published on this page together with the revised date.